Creative Work Is Easy to Under-Log
Concepting, iteration, and refinement do not fit neatly into a ticket. When hours go unlogged or are lost in project context, billing disputes tend to end one way: the agency covers the gap itself.
For Design & Creative Agencies
Capture Every Hour of Billable Creative Work, from Concept to Invoice
Tolmete helps design and creative agencies capture billable work, catch scope changes early, and turn approved hours into invoices in one AI-powered platform. Across fixed-fee projects, retainers, or T&M work, teams see what’s done, out of scope, and ready to bill.
The Problem
Most Creative Margin Is Lost in the Revisions Nobody Billed
A project quoted for two rounds of changes ends up taking five, and by invoice day, nobody can show where the extra hours went, so the agency absorbs the cost. Across a portfolio, those gaps add up: extra revisions, unlogged creative hours, shifting briefs, and scope that grows before anyone sees the full pattern.
Tolmete connects approved time logs to project activity and client context, making scope movement and billing risk visible early enough to act on them.
Revision Rounds Can Push Projects Out of Scope
“Just one more round” is one of the most expensive phrases in a creative agency. Each revision looks small on its own, and by the time the pattern is visible, the project budget is already gone.
Clients Need Context Behind the Invoice
When the only evidence of work is an invoice line and a status email, clients push back, not because the work was not done, but because they cannot see the context behind it.
Billing Close Turns Into Cleanup
When logged work is not already structured for invoicing, every cycle becomes a series of exports, corrections, manual mapping, and write-offs that could have been prevented earlier.
Position
Everyday Creative Activity Becomes Margin Intelligence and Billing-Ready Data
Concepts, revision rounds, feedback sessions, logged hours: each one carries a signal about whether a project is still making money. As creative agency margin tracking software, Tolmete reads those signals and keeps the whole picture in view: the creative agency margin intelligence behind each project, the scope creeping past what was quoted, and the billing data waiting to become an invoice. Your existing tools stay exactly as they are.
Team Activity
Design tasks, revision rounds, concepting, client calls, feedback sessions, time logs
Tolmete Structures Context
Client, project, contributor, Activity Type, time, delivery context
AI Detects What Needs Attention
Scope movement, unplanned revision rounds, stalled approvals, late or incomplete work context, delayed logging
Managers Act with Evidence
Risk summary, supporting context, recommended next step
Margin Stays Protected
Approved logs become invoice-ready data before margin leakage compounds
Core Value
What Design & Creative Agencies
Can Do with Tolmete
A few steps take a project from its first logged hour to a defensible invoice. Along the way, Tolmete structures effort, surfaces a scope movement before it becomes expensive, and keeps client-ready context within reach. Nothing about how your team works has to change, and the margin picture stays visible throughout.
Log Concepting and Revisions as Easily as Saying What You Did
Designers, art directors, strategists, and copywriters describe their work in plain language, and Tolmete turns it into a structured draft they confirm before saving.
The impact:
Cleaner creative hours tracking across concepting, production, revisions, and client management, with less admin and fewer billable hours that never get logged.
Watch Revision Rounds Before They Break The Budget
Tolmete works as creative project profitability software, showing studio directors and PMs how projects are tracking based on real activity, not just status updates.
The impact:
Tolmete works as creative project profitability software, showing studio directors and PMs how projects are tracking based on real activity, not just status updates.
Turn Scope Creep Into a Change Order, Not a Write-Off
Tolmete flags revision rounds that are growing beyond the agreed scope, unplanned effort on fixed-fee work, and stalled approvals, each with context and a recommended next step.
The impact:
The agency raises the scope while the client still expects it, rather than quietly writing it off.
Answer “What Am I Paying For?” With Evidence
Tolmete links approved logs to real project activity and explains progress, revision history, and scope changes in client-ready summaries.
The impact:
Renewals and invoice questions rest on an organized context, not a PM reassembling the project from memory.
Move From Approved Hours to Invoice Without The Cleanup
When billing closes, Tolmete organizes approved logs by client, project, period, and Activity Type, keeping T&M, retainers, and fixed-fee work separate. Invoice inside Tolmete or push to Zoho Books or QuickBooks.
The impact:
The invoice matches what the team delivered under the terms each client signed, with no end-of-period scramble.
See the Full Creative Agency Workflow in Tolmete
Most agencies track creative delivery in one place, scope changes in another, and billing in yet another. Tolmete keeps them connected throughout the whole project, so creative work, client context, and invoicing stay in a single view from the first time log to the final invoice.
Log Work
Detect Scope Risk
Review Project Health
Share Client-Ready Context
Prepare Invoice
Sync with Accounting Tools
How It Works
How Tolmete Fits into Your
Security Delivery Workflow
Tolmete consolidates security work, incident activity, and compliance tasks into a single structured record upon delivery
1. Connect Your Agency Stack
01/05
The trail already exists in your tools: tasks moving across the board, feedback threads, calendar bookings, and hours logged against each project. Tolmete connects that trail, so the picture builds from work already done, with nothing extra to fill in.
Use Cases
Built Around the Moments Where Creative Agencies Usually Lose Time and Money
Margin on creative work is decided in a handful of recurring situations: the Monday review, the client check-in, the revision round that quietly became the fourth, the invoice that has to be reconstructed from memory. Tolmete gives creative teams clarity in each one.
Weekly Delivery Reviews
Know which projects need attention before the next internal review.
Instead of: Asking each PM or account manager to summarize updates from tasks, messages, and inboxes manually.
With Tolmete:
Studio directors see revision activity, scope changes, stalled approvals, and margin risks in one place.
Client Status and Retainer Reviews
Explain progress, what changed, and where the time went, backed by evidence.
Instead of: Reconstructing the story from tasks, messages, time logs, and spreadsheets.
With Tolmete:
Account managers arrive with organized summaries of what was done, how long it took, and what comes next.
Scope and Revision Checks
Notice when a project runs past its agreed rounds before the hours are gone.
Instead of: Discovering at billing close that a brand project ran three rounds over, each one looking small at the time.
With Tolmete:
The pattern surfaces mid-project, with the estimated impact attached, so an account manager opens a change-order conversation and the work is billed instead of absorbed.
Billing Period Close
Prepare invoices faster, with fewer manual checks and fewer write-offs.
Instead of: Exporting time data, matching Activity Types and agreements by hand, then writing off whatever cannot be explained.
With Tolmete:
Approved work is already structured by client, project, period, and Activity Type, with project context behind every hour.
How Much Billable Time Is Your Creative Agency Losing?
Unbilled revisions, late time logs, and end-of-project write-offs rarely register individually, yet together they create steady agency revenue leakage on nearly every project. Estimate the annual cost of billable hours for creative agencies that go uncaptured or unrecovered across your portfolio.
Calculate Your Billing LeakageTeams and Features
Built for the Teams That Keep Creative Projects Moving
From the owner checking profitability to the designer logging a revision, everyone in an agency touches the same project from a different angle. Tolmete gives each of them the view that fits their job, and asks nothing extra from anyone's day.
Agency Owners and Managing Partners
See which projects need attention, where scope risk threatens margin, and whether approved work is ready to bill. Agency project profitability tracking keeps the portfolio view in one place.
AI Delivery Intelligence, Intelligent Risk Alerting, Invoicing Integrations, Basic Invoicing
Studio Directors and Heads of Production
Track what changed across projects and clients, which risks matter, and what moves keep the work progressing.
AI Delivery Intelligence, Evidence-Based Signals, Intelligent Risk Alerting, Deep Integrations, AI Mitigation Plans
Account Managers and Project Managers
Prepare invoices from approved work organized by client, project, period, and Activity Type, and handle client reporting without rebuilding it from scratch.
Basic Invoicing, Invoicing Integrations, AI Time Logging, Evidence-Based Signals
Designers, Art Directors, Strategists, and Copywriters
Log work faster with AI assistance and spend less time on timesheets or explaining creative effort after the fact.
AI Time Logging, Deep Integrations
Why Tolmete is Different
Why Creative Agencies Need More Than Another Time Tracker
Most agencies already have tools for hours, tasks, and invoices. The trouble is that they stay separate: the time tracker records hours, the project tool organizes work, the accounting tool sends invoices, and the margin picture lives in none of them. As project profitability software for agencies, Tolmete closes that gap by connecting project work, approved hours, and billing context.
The Old Way
Traditional Creative Agency Stack
- Records hours after the work is already done
- Shows tasks without flagging scope risk
- Leaves PMs to gather project updates by hand
- Keeps project delivery separate from invoicing and client reporting
- Adds another admin step for creative contributors
- Reveals scope overruns only after the project closes
The Automated Way
Tolmete Projects
- Connects time logs with project and client context
- Highlights revision patterns that may affect project profitability
- Brings key project signals into one workflow
- Uses approved logs to support billing and client-ready summaries
- Makes time logging faster through AI assistance
- Surfaces scope movement early enough to raise a change order
Separate tools can confirm that a project shipped. Tolmete serves as project margin tracking software for agencies, helping teams see whether the project remains profitable, where effort has expanded, and which approved work is ready to support billing
Privacy and Trust
Designed for Teams That Protect Client Work and Creative IP
Design and creative agencies work with unreleased client assets, brand strategies, proprietary concepts, and sensitive internal conversations. Tolmete is designed to understand operational patterns without exposing the content your team needs to protect.
Tolmete Never Opens Your Files
It works only from project signals: time logs, tasks, calendars, and activity data. Client files, unreleased designs, and brand materials are never accessed.
Private Messages Are Never Read
Tolmete looks only at the channels you connect to and at patterns such as activity and response times. Direct messages and private threads stay completely private.
No Screen, Keystroke, or Mouse Tracking
Tolmete does not watch how people work. Every AI-drafted time log is reviewed and confirmed by its creator before being saved.
Your Tools Keep Working as They Are
Your team continues to use its project, communication, and accounting tools. Tolmete reads the picture around them and changes nothing in how they work.
Keep the Margin Between Creative Work and the Invoice
Tolmete connects time logging, early scope signals, client-facing context, and the agency billing workflow, so the hours your team works become revenue your agency actually keeps.
FAQ
Frequently Asked Questions
Everything you need to know about Tolmete.
Tolmete is a creative agency profitability software that reads your team's activity across connected tools and shows what is at risk, from scope movement to unbilled revisions, before it reaches the invoice.
Your time tracker records hours. Tolmete works as agency profitability software, connecting those hours to project context, scope agreements, and billing, then flagging where they may erode margin. In practice, it adds agency margin intelligence software on top of basic time tracking.
Agency owners, managing partners, studio directors, heads of production, account managers, project managers, and the creatives who want less friction in logging work and more context behind every billable hour.
Fixed-fee work is where unbilled revisions hurt most. As a creative agency profit margin software, Tolmete flags when effort is moving beyond the agreed scope and recommends an action, so the team can open a scope conversation before the margin is lost.
Tolmete organizes approved logs by client, project, retainer period, and Activity Type, so teams can see what was delivered, build invoices from structured data, and provide clients with clear, client-facing context on how time was spent.
No. Tolmete works with the tools your team already uses, connecting to project management, communication, calendars, and accounting. You can also start with AI time logging before connecting anything else.
Tolmete turns approved logs and project activity into client-ready summaries that explain progress, effort, and revision history, without status emails, exported spreadsheets, or access to your internal tools.
No. Tolmete does not record screens, track keystrokes, or monitor mouse activity. It works only with the project signals your team already produces, such as time logs, tasks, and calendar event metadata, to protect margin and improve transparency.