1
Connect your tools
Tolmete connects to the systems where work already happens. You can start with basic time logs and add integrations later.
- — Jira
- — Git repositories
- — Calendars
- — Time logs
- — Communication tools
AI Decision Intelligence for service companies
Spot hidden delivery risks before they damage your margins.
Tolmete analyzes project activity from tickets, commit metadata, time logs, and connected calendar events. It links these signals to show where scope is expanding, delivery is slowing, or margin is beginning to erode.
Built for service teams across US, EU, and MENA
15%
Of project revenue typically leaks invisibly
$312k
Average annual margin lost by a 50-person service company (ARR ~2.5M USD)
$46k
Tolmete recovers in year one
6mo
Average Tolmete's payback time for the first year
The problem
Most Service Companies Don't Lose Money Because Their Teams are Lazy.
They lose money because problems become visible too late. Small issues quietly turn into bigger problems:
Undocumented work
Hours are being logged on the project, but there's no matching activity in the codebase or ticket tracker to account for them — leaving you with time on the invoice you can't explain. Tolmete flags the gap before it becomes a question your client asks first.
Scope creep
A client's "small addition" quietly becomes unplanned hours your team absorbs without a change request — and on a fixed-price contract, that's margin you won't recover. Tolmete catches the pattern as it forms, so you can raise the conversation with your client while there's still a window to act.
Endless rework
The same work is being written, discarded, and started over — spending budget without moving the project forward. Tolmete detects the pattern early so you can identify what's causing the loop and stop it before it eats into your margin.
Unclear requirements
Estimates keep missing by the same margin, sprint after sprint, which usually means the team is building against requirements that aren't solid enough to scope accurately. Tolmete surfaces the drift so you can resolve the ambiguity before it compounds into a delivery problem.
Delayed visibility
Time is being worked but not logged, which means your project data is always running behind reality — and the reports you're making decisions from are already out of date. Tolmete flags the gap so you can close it before it affects a client conversation or an invoice.
By the time these issues appear in reports, the budget is already gone.
At that point, the only option left is damage control — writing off hours, discounting invoices, or explaining delays to the client.
Tolmete changes this dynamic.
Instead of discovering problems at the end of the month,
you see them when there is still time to fix them.
What Tolmete Does
An Early Warning AI System for Service Teams
Tolmete continuously analyzes delivery signals across your projects and detects patterns that often lead to financial losses. Instead of passively recording time, it actively monitors how work actually happens.
- Detect margin leaks early
- See and prevent delivery risks in real time
- Protect project profitability
- Create clear proof of work for clients
See how Tolmete connects time, scope, budget, and delivery signals to reveal where profit is quietly slipping away — while there is still time to act.
What Tolmete Solves
Ten Ways Margin Quietly Leaks Every Quarter
If you recognize these patterns, you're not alone — they affect most service businesses. Tolmete catches them in real time, with dollar impact.
Margin leaks despite full team capacity
10–18% of revenue
Your team is busy. Boards are full. Hours are logged. Yet at month-end, the P&L doesn't match the effort. Small leaks compound: quiet scope creep, hidden rework, and tasks taking 2–3× longer than estimated. None of it shows up on a Jira board.
Tolmete connects effort to real delivery signals and highlights exactly where time is actually going — while you still have time to act.
Discovering problems only after the budget is gone
43% over budget
You see the sprint report on day 10. Completion is 45%. Budget is spent. You already know what comes next — the apologetic client call, the post-mortem, the write-offs. But the warning signs were there on day 3.
Tolmete continuously analyzes delivery signals and alerts you when something starts drifting — not a forensic report after the damage is done.
Scope creep turning into conflict
27% cost overrun
Every project eventually gets the request: “Can we also quickly add this?” A few weeks later, that small change is taking a big part of your team's week.
Tolmete detects scope expansion early and shows how much effort is spent on work that was never planned.
Confusing motion with progress
8+ hrs/week lost
A project board can remain busy while delivery stalls. Tasks change status, commits continue, and updates accumulate, yet the project may make no meaningful progress for two weeks. The cost becomes visible when a task estimated at eight hours consumes 28.
Tolmete automatically links effort to artifacts and builds clear delivery narratives. Clients see what was done, how long it took, and why it mattered.
How Tolmete Works
Three Steps. Then It Just Runs.
Connect your tools once. Tolmete starts generating insights from day one and gets sharper as more signals flow in.
2
AI analyzes delivery signals
Tolmete compares patterns across tickets, commit metadata, time logs, connected calendar events, and other project activity. It turns those patterns into signals for task stagnation, rework, scope growth, and weak delivery evidence.
- — Task stagnation
- — Excessive rework
- — Scope creep
- — Weak delivery signals
3
Risk signals appear in your inbox
When Tolmete detects a risk, it tells you what it sees, why it matters, and suggests a mitigation plan. You stay in control — but never start from a blank page.
- — $-impact on every alert
- — AI-suggested next steps
- — Editable mitigation plans
The signals we detect
Four AI signals that Catch Margin Loss Before it Happens
Each signal triangulates data across time logs and your working tools. When something drifts, you see it with dollar impact and a suggested mitigation.
Unplanned Work
Scope Creep
Work that never made it into the contract comes straight out of your margin — and it usually starts with a helpful "sure, we can add that."
How we detect it
New tickets that have no matching line in the signed scope and no change request, read against the project's billing model — flagged before the sprint closes, while there's still room to bill for the work or move it.
Execution Delay
Execution Delay
A half-day task quietly becoming a week is how a client demo slips — without anyone deciding it should.
How we detect it
Time logged far past estimate on a critical-path task with no movement and no blocker raised — surfaced early enough to unblock, not after the deadline is already gone.
Unnecessary Rework
High Churn Rate
A team can look fully booked and still ship nothing — and you can end up paying three times for one feature.
How we detect it
The same module rewritten repeatedly with little net progress — a pattern in the work, surfaced without pointing at the person doing it.
Unverified Activity
Unverified Activity
When logged hours don't line up with delivery, the invoices and forecasts you hand a client are built on sand.
How we detect it
A gap between logged time and the delivery record, built only from metadata — commits, ticket transitions, time logs.
Signature Plan Specific Signals
Knowledge Concentration
Bus Factor
When one person is the only one who understands a critical system, their calendar quietly becomes your delivery risk.
How we detect it
Knowledge concentrated in one person on a business-critical module, read against upcoming leave and client commitments — so the risk surfaces before it becomes an outage.
Budgeting Accuracy
Estimate Quality Drift
If your estimates are wrong the same way every sprint, every fixed-price bid you sign is underpriced before work even starts.
How we detect it
A consistent estimate-versus-actual gap by work type across sprints — the systemic pattern, not a single unlucky ticket — so you can correct pricing and forecasts instead of absorbing the difference.
Team Health
Burnout Risk
Losing your strongest developer to burnout is among the most expensive things that can happen to a project — and it builds silently, one quiet week at a time.
How we detect it
A sustained pattern across several signals — out-of-hours activity, falling output, slower communication, no time off — assembled from metadata and framed as a workload-distribution risk, never as monitoring an individual.
Ramp-Up Risk
Onboarding Stall
A new hire who can't get productive is billable capacity you're paying for and not getting back — usually because of the setup, not the person.
How we detect it
A new joiner tracking well below the team's OWN onboarding baseline, with stalled review loops — measured against your history, not a generic benchmark.
The Shift
From "We Lost Margin Somewhere"
to "We Caught It on Tuesday"
Most teams discover margin problems at quarter-end review.
Tolmete shows them while the project is still happening.
Without Tolmete
Margin loss surfaces 8 weeks late — when the project is already over.
- Scope additions flagged with $-impact in 48 hours
- Rework patterns detected from Git + Jira data
- Chat-based time logging — no forgotten hours
- Live margin dashboard, mitigation plans on demand
6-8 weeks
avg time to detect leak
18%
actual margin
With Tolmete
AI signals catch margin risks while there's still time to act.
- Scope additions flagged with $-impact in 48 hours
- Rework patterns detected from Git + Jira data
- Chat-based time logging — no forgotten hours
- Live margin dashboard, mitigation plans on demand
< 1 week
avg time to detect leak
23%
actual margin
The everyday tools — done right
Built on a Base that's Better than Your Current Time Tracker
Most teams discover margin problems at quarter-end review. Tolmete shows them while the project is still happening.
If your team is replacing Clockify or Harvest, you'll get a better daily tool — and an early warning system for free.
See It in ActionWho Tolmete Is For
Built for Companies whose Revenue depends on Delivery Quality
Tolmete works for any service business that sells expertise and time — but it delivers the highest value to teams where margin erosion happens quietly across multiple projects.
Software & App Development Companies
You juggle complex, long-running projects where a “simple feature” can turn into three sprints of hidden work.Tolmete spots scope creep, rework, and stagnation long before you reach the demo that “suddenly” doesn’t fit the budget anymore. Connect Jira and Git, and the platform quietly checks if logged time matches real development activity. You stay on top of risks without micromanaging every commit.
Jira + Git + Slack
Consultancies & Dev Houses
Your clients expect structured thinking, clear recommendations, and almost forensic transparency into how time was used.Tolmete acts like a neutral auditor of your delivery: it links consulting work to artifacts, tickets, workshops, and decisions. Instead of building manual decks and spreadsheets for every steering committee, you can pull a clear view of where the team’s brainpower went and what value it created.
Multi-engagement portfolio
Marketing & Creative Agencies
You live in a world of urgent requests, revisions, and “can we try one more concept?”.Tolmete tracks how creative effort maps to client agreements, so you see when a campaign or design round quietly moves beyond what was sold. Reports stop being a list of billable hours and become a story of ideas, iterations, and impact — with enough proof to justify your invoices and change orders without drama.
Asana + Calendars
MSPs, BPOs & Tech Services
Your business runs on continuity: SLAs, recurring tasks, support queues, and distributed teams. It’s very easy to lose margin on invisible pieces of “just a quick fix” or on long-tail tickets nobody notices.Tolmete builds an activity stream from tickets, calls, and logs, then flags patterns where effort grows but outcomes don’t. You get early hints that a client, process, or queue needs to be re-priced, re-scoped, or re-designed.
SLA + ticket queues
Software & App Development Companies
You juggle complex, long-running projects where a “simple feature” can turn into three sprints of hidden work. Tolmete spots scope creep, rework, and stagnation long before you reach the demo that “suddenly” doesn’t fit the budget anymore. Connect Jira and Git, and the platform quietly checks if logged time matches real development activity. You stay on top of risks without micromanaging every commit.
Jira + Git + Slack
Consultancies & Dev Houses
Your clients expect structured thinking, clear recommendations, and almost forensic transparency into how time was used. Tolmete acts like a neutral auditor of your delivery: it links consulting work to artifacts, tickets, workshops, and decisions. Instead of building manual decks and spreadsheets for every steering committee, you can pull a clear view of where the team’s brainpower went and what value it created.
Multi-engagement portfolio
Marketing & Creative Agencies
You live in a world of urgent requests, revisions, and “can we try one more concept?”. Tolmete tracks how creative effort maps to client agreements, so you see when a campaign or design round quietly moves beyond what was sold. Reports stop being a list of billable hours and become a story of ideas, iterations, and impact — with enough proof to justify your invoices and change orders without drama.
Asana + Calendars
MSPs, BPOs & Tech Services
Your business runs on continuity: SLAs, recurring tasks, support queues, and distributed teams. It’s very easy to lose margin on invisible pieces of “just a quick fix” or on long-tail tickets nobody notices. Tolmete builds an activity stream from tickets, calls, and logs, then flags patterns where effort grows but outcomes don’t. You get early hints that a client, process, or queue needs to be re-priced, re-scoped, or re-designed.
SLA + ticket queues
Software & App Development Companies
You juggle complex, long-running projects where a “simple feature” can turn into three sprints of hidden work. Tolmete spots scope creep, rework, and stagnation long before you reach the demo that “suddenly” doesn’t fit the budget anymore. Connect Jira and Git, and the platform quietly checks if logged time matches real development activity. You stay on top of risks without micromanaging every commit.
Jira + Git + Slack
Consultancies & Dev Houses
Your clients expect structured thinking, clear recommendations, and almost forensic transparency into how time was used. Tolmete acts like a neutral auditor of your delivery: it links consulting work to artifacts, tickets, workshops, and decisions. Instead of building manual decks and spreadsheets for every steering committee, you can pull a clear view of where the team’s brainpower went and what value it created.
Multi-engagement portfolio
Marketing & Creative Agencies
You live in a world of urgent requests, revisions, and “can we try one more concept?”. Tolmete tracks how creative effort maps to client agreements, so you see when a campaign or design round quietly moves beyond what was sold. Reports stop being a list of billable hours and become a story of ideas, iterations, and impact — with enough proof to justify your invoices and change orders without drama.
Asana + Calendars
MSPs, BPOs & Tech Services
Your business runs on continuity: SLAs, recurring tasks, support queues, and distributed teams. It’s very easy to lose margin on invisible pieces of “just a quick fix” or on long-tail tickets nobody notices. Tolmete builds an activity stream from tickets, calls, and logs, then flags patterns where effort grows but outcomes don’t. You get early hints that a client, process, or queue needs to be re-priced, re-scoped, or re-designed.
SLA + ticket queues
Pricing Plans
Choose a Plan to Get the Most Out of Tolmete
Pay MonthlySave with Yearly
Free
Start free. Explore Tolmete with your team.
$0
Up to 7 people
What You Have In Free
Access to AI Chat — 1000 queries per month
AI Time Tracking
Up to 7 Active Projects
Project Reports
Tolmete Invoicing
Premium
For growing dev shops ready to catch delivery risks before they reach the client.
$22/seat/mo
From 10 seats · Billed annually
Everything In Free, Plus
AI Chat — 5000 queries per month
AI Signals (6 signal types)
AI Project Summary
Integrations with Zoho or QuickBooks
Access to Client Portal
Signature
For mid-market service companies where delivery failure costs real margin and real client relationships.
$35/seat/mo
From 30 seats · Billed annually
Everything In Premium, Plus
Unlimited AI Chat
All AI Signals (full set of 10 signals)
AI Signals fine-tuning
Custom Role Based System
Priority Support
Enterprise
Multi-team organizations with compliance needs.
Custom Price
From 75 seats
Everything In Signature, Plus
SSO / SAML
SLA + dedicated CSM
Custom integrations
Custom AI signals
Audit logs, SOC 2
Dedicated onboarding
Real ROI
For a 50-person Service Company
$2.5M
revenue
35%
target margin
~9%
addressable margin leak
Three scenarios based on how aggressively you act on Tolmete signals
Conservative
2.4x
first-year ROI
Recovery rate25%
Tolmete cost$23.4K
Payback5 months
Annual savings$56K
Most Likely
3.8x
first-year ROI
Recovery rate40%
Tolmete cost$23.4K
Payback3 months
Annual savings$90K
Optimistic
5.3x
first-year ROI
Recovery rate55%
Tolmete cost$23.4K
Payback~2.5 months
Annual savings$124K
Estimates based on industry benchmarks and typical service company economics. In most cases, Tolmete requires 6–10 weeks from onboarding to reach full signal accuracy. First measurable savings typically appear in month 2–3. Real outcomes depend on operational maturity. These are projections, not guarantees.
FAQ
Frequently Asked Questions
Everything you need to know about Tolmete.
Time trackers tell you how many hours were logged. Task managers show which tickets have moved. Tolmete connects those signals and asks a more important question: Does the effort actually make sense for the scope, budget, and outcome of the project? Instead of just showing activity, Tolmete detects patterns that often lead to margin loss — such as scope creep, rework loops, or tasks that silently expand beyond the original plan.
You can — but those tools mostly show what already happened. Tolmete focuses on what is about to go wrong. It analyzes work signals as delivery unfolds: changes in scope, stagnating tasks, rework patterns, and mismatches between effort and outcome. Instead of explaining last month's problems, Tolmete helps you fix them before they damage the project.
No. You can start with simple AI-assisted time logging and expand integrations later. Tolmete already learns from project descriptions, logs, and patterns. When you connect tools like Jira, Git, or calendars, the system gains stronger signals and produces deeper insights — but the platform is useful even before full integration.
No. Tolmete does not record screens, track keystrokes, monitor mouse activity, or reconstruct an employee's day. It analyzes defined project activity from connected tools, including time logs, tickets, commit metadata, and calendar events. Its outputs describe delivery and margin risks at the project level; they do not score individual performance.
Quite the opposite. Instead of filling rigid timesheets, team members simply describe their work in a short message or voice note. Tolmete structures the entry, tags it, and connects it to the relevant tasks and artifacts. The system reduces administrative overhead instead of adding more reporting.
You don't just receive an alert. Tolmete explains what it sees and why it may become a problem. For example, it may detect that a small request has turned into a significant effort, or that a task has stalled for too long. The system then suggests possible actions — such as clarifying scope, splitting work, or initiating a change request. You remain in control, but you no longer start from a blank page.
No. Tolmete is designed for any service business that sells expertise and time. This includes: software development teams, marketing agencies, consulting firms, design studios, and professional services teams. The platform analyzes patterns in work and effort, so it adapts to different delivery models instead of forcing teams into a rigid workflow.